Move-in / move-out condition checklist (landlord)

A signed condition checklist at move-in and move-out is your best defense if a deposit deduction is ever disputed. Take dated photos alongside it.

The template

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UNIT CONDITION CHECKLIST — [address, unit]
Move-in date: [date]      Move-out date: [date]

Rate each: G = good, F = fair, P = poor/damaged. Note details.

Area                     Move-in    Move-out   Notes
Walls / paint            [ ]        [ ]        ______________
Floors / carpet          [ ]        [ ]        ______________
Windows / screens        [ ]        [ ]        ______________
Doors / locks            [ ]        [ ]        ______________
Kitchen appliances       [ ]        [ ]        ______________
Cabinets / counters      [ ]        [ ]        ______________
Bathroom fixtures        [ ]        [ ]        ______________
Heat / A/C               [ ]        [ ]        ______________
Smoke / CO detectors     [ ]        [ ]        ______________
Keys returned (#)        —          [ ]        ______________

Tenant signature: ______________  Date: ______
Landlord signature: ____________  Date: ______

Replace the [bracketed] parts with your details.

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