Security deposit itemized return letter (NY landlord)

New York landlords must return the security deposit within 14 days of a tenant moving out, with an itemized statement of any deductions. Missing the deadline can forfeit your right to make deductions. Use this letter to stay compliant.

The template

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[Landlord / company name]
[Address]
[Date]

[Tenant name]
[Tenant forwarding address]

Re: Security deposit for [rental address, unit]

Dear [Tenant name],

Thank you for renting [unit]. This letter accounts for your security deposit following your move-out on [date], as required by New York General Obligations Law § 7-108.

Security deposit held:                         $[amount]

Itemized deductions:
  [Description of repair/cleaning beyond normal wear]   $[amount]
  [Description]                                          $[amount]
  Total deductions:                                      $[total]

Amount returned to you:                        $[net amount]

Enclosed is a check for $[net amount]. Deductions cover damage beyond normal wear and tear; receipts are available on request.

Thank you,
[Landlord name]

Replace the [bracketed] parts with your details.

You may only deduct for damage beyond normal wear and tear, unpaid rent, or amounts allowed by the lease. Template, not legal advice.

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