Apartment move-in inspection checklist (California)

California law caps most security deposits at one month's rent and requires landlords to return the deposit — or an itemized statement of any deductions — within 21 days of move-out (Cal. Civil Code § 1950.5). A dated, photographed move-in checklist is your best evidence of the unit's original condition, since the law puts the burden on the landlord to justify any deduction for damage beyond normal wear and tear.

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This is a template, not legal advice. California landlords may only deduct for unpaid rent, damage beyond normal wear and tear, or cleaning needed to restore the unit to its move-in condition (Cal. Civil Code § 1950.5(b), (e)). If your unit is in Los Angeles and covered by the Rent Stabilization Ordinance, keep this checklist with your other tenancy records — HCIDLA may ask for it if you file a habitability or deposit complaint.

Frequently asked questions

Does California law require a written move-in inspection?

Not by name, but Cal. Civil Code § 1950.5 puts the burden on the landlord to justify deposit deductions for damage beyond normal wear and tear, and requires an itemized statement (with receipts for anything over $125) if they withhold any part of your deposit. A dated move-in checklist with photos is the strongest evidence you can create for yourself, and many landlords use one as standard practice.

How much can my landlord charge as a security deposit in California?

As of July 1, 2024 (AB 12), most landlords can charge at most one month's rent as a security deposit, regardless of whether the unit is furnished. A narrow exception allows small landlords (natural persons who own no more than two rental properties totaling four or fewer units) to charge up to two months' rent in some cases. See Cal. Civil Code § 1950.5(c).

How long does my landlord have to return my deposit after I move out?

21 days from the date you vacate. Your landlord must either return the full deposit or send an itemized written statement explaining any deductions, along with copies of receipts or invoices for repairs/cleaning over $125. See Cal. Civil Code § 1950.5(g).

Can I ask for an inspection before I move out?

Yes. Under Cal. Civil Code § 1950.5(f), you can request a pre-move-out inspection, which your landlord must schedule during the final two weeks of your tenancy with at least 48 hours' written notice. The landlord must give you an itemized list of anything they plan to deduct for, so you have a chance to clean or repair it yourself before you leave.

Does living in a Los Angeles rent-stabilized unit change any of this?

The security deposit and itemized-return rules are statewide under Cal. Civil Code § 1950.5 and apply the same way in RSO units. What the LA Rent Stabilization Ordinance changes is different things — like rent increase limits and eviction protections — not deposit handling. Keep this checklist regardless; HCIDLA may ask for your records if you ever file a habitability complaint.

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